Winter Craft Fair 2017


Thank you for your interest in our 13th annual craft/vendor fair. Please see below for details.

Winter Craft Fair 2017


when:                Sunday, November 19, 2017

Where:                  Venus De Milo

                                    75 Grand ArmyHighway, Swansea, Ma.


Set-up/Arrival:   8:00 a.m. - 9:00 a.m.  We ask all vendors to be set up by 9:50a.m. and stay set up until 4 p.m. Each vendor is responsible for clean-up of their own area.


Parking:                  Ample Parking for all Crafters/Vendors at the Venus DeMilo parking lot, on all sides of the building. You will want to use the main entrance door or left side door to unload. After unloading, please move your car so that other Crafters/Vendors have the opportunity to unload in the front as well. Please do not park your car in the front rows at the main entrance in order to keep the front parking space for the customers.


Space:                  The space will be approximately 8 x 4.   We have space for approximately 100 craft exhibitors. Your application will be accepted on a first- come, first serve basis. If additional items are being brought in such as racks, shelves or small tables please let us know on the application. You must still stay in your rented area and not spill over into someone else's space.  Special requests are limited (i.e. electricity, corner space, etc.) so please ask in advance. We will make every effort to try and accommodate everyone but it is not guaranteed. We will make every effort to have a wide variety of Vendors/Crafters, so that there is a minimal amount of Vendors/Crafters selling the same items. Please describe your items on your applications, so we can be as fair as possible to all Crafters/Vendors. We limit Jewelry Vendors to 20, and they sell out fast.


Entry Fee:             A fee of $85 covers the one 8ft table, two chairs, table cloths and advertisement unless you bring your own table then fee is $75. Your application form must be received as soon as possible to secure  your spot since the fair fills up quickly.  It is first come first serve.  No one is guaranteed a spot until we receive payment.  After September 30th there is no refund on any application. We also ask that all Crafters/Vendors donate one item to raffle off to be handed to us at time of registration on 11/19/17. All proceeds will be donated to TBD. A 24 hour Cancellation Policy is in effect. Please contact Nellie 774-365-9985 or Kimberly Santos 774-451-2532 if you are unable to attend as we will try to fill the spot.  Fee can be paid my check (personal or bank check) or money order.


Please read below information carefully


All Applications must include:

  • The completed application form
  • A check/money order for the table/space fee, or extra space
  • Photocopy of current Sales & Use Tax Permit for MA  (not needed if you’re a direct selling company . i.e. avon, tastefully simple, Tupperware etc)
  • If you don’t have a MA Sale Permit, you must go onto website and register and they will provide you a permit. Any questions please call Mass Dor at 617-887-6367


* Once your exhibits are set-up you will not be permitted to break down until 4:00 when the craft fair has ended. Crafters/Vendors who break down early risk the chance of forfeiting their acceptance to our future fairs.


* Reminder this is a function room and is used for weddings so the lighting is not the brightest. If your display requires alot of/more lighting, Please bring your own additional lightening like spot lights/lamps.

* If your display requires electricity, please indicate this on your registration form. If so, please bring your own extension cord. Please note: outlets are limited in the room.


* If your display will include racks or shelves, please indicate that on your application b/c that will determine your location.  You will need to stay within your allowed space.

* We provide the table (8ft table or 2-4ft) and two chairs unless you prefer to bring your own. If bringing your own, please note that on application.

* We will have table cloths available for anyone who needs them. Participants are allowed to use their own colored or company logo table cloths if they prefer.


Lunch: there will not be any lunch served. Venus has a dining room in which dinner food can be ordered. There are also fast food restaurants nearby (Wendy's, McDonalds). You will need to provide your own coverage of your table should you leave for any period of time. You are welcome to bring your own drinks and lunch if you choose.


Make Checks Payable to: Kimberly Santos

Mail to: Kimberly Santos

  P.O.Box 532

              Swansea, Ma 02777

Kim (774) 451-2532 or Nellie (774) 365-9985


Your Cancelled check is your receipt.

A $25.00 fee for any returned checks.



Hope to see you all there!


Please feel free to call or email us with any questions or concerns.

Thank you Kim & Nellie


*Fair will be advertised throughout surrounding towns/communities through newspaper ads in multiple papers, posters, posting and mailing flyers, online advertisement (i.e. Who Fish, US Free Ads, East Bay Classifieds, Standar Times, Venus de Milo website, Herald News, Providence Journal, Swansea Town Calendar, facebook etc). We also provide a flyer to all crafters/vendors and ask that you email/mail to all your friends, family and customers.





 13th Annual Winter Craft/Vendor Fair - Venus de Milo 11-19-17

Name:___________________________________________________                                                                   Do you have Facebook?  YES       NO

Address: _________________________________________________                                                                  Can we post the craft fair flyer on your page?    YES         NO

City: ________________________ State: ______ Zip Code: _______                                                                    What is your Facebook Name ____________________________

Phone: _________________ Email: ________________________

Vendor Name/Craft:_________________________________________________________________

Description of items for sale: __________________________________________________________ * Please clarify if you are a Representative for any Direct Selling Company, such as Avon, Pampered Chef, Tupperware etc. Only one representative for each company is allowed.

Please reserve (table/spot fees are non-refundable): Provide the number of tables/spaces your requesting on the line below next to the correct statement. (i.e. 1 or 2 or 3)

 ____ I will rent table(s) from you  -  8 ft table(s) @ $85 each space (2 spaces =170; 3 spaces=255)

 ____ I will bring my own table(s)   -  8 ft table(s) @ $75 each space (2 spaces =150; 3 spaces=225)

 ____ I just want space and DO NOT need any tables. -  8 ft table(s) @ $75 each space (2 spaces =150; 3 spaces=225)

Check All that Apply:

____ Electricity                    ____ Using Racks in my display

Special Requests:_____________________________________________________________________________________

We will try our best to accommodate everyone’s request as best we can but can't guarantee anything.  Wall and end of row space is limited.

Enclosed is a copy of my current Sales & Use Tax Permit for MA

Tables are reserved on a first-come, first-serve basis and only reserved when payment is received. Table spaces will be pre-assigned. You will receive your location on the day of the fair. Doors open for set up at 8:00 a.m. on the day of the fair. Fair will run from 10-4 and we ask that everyone be set up by 9:50 a.m. and stay set up until 4 p.m. and clean up area prior to leaving.

Please read the "details page" carefully before signing this contract.  Signing this confirms you understand everything explained to you.


The information I have provided and contained herein is accurate to the best of my knowledge and belief.


Crafter’s/Vendor signature              Print Name                                         Date


________________________  _____________________        __________

Disclaimer: Kim and Nellie are not responsible for any lost, stolen, or damaged items. Nor are we responsible for lack of sales on that day.

Please make check payable to: Kimberly Santos


Kim Santos – PO BOX 532 -- Swansea Ma 02777

For more information please visit our website at: or OR email us at   Thanks, Kim (774-451-2532) and Nelia (774-365-9985)